Ministry Executive Director

Partners in Christ ministry (PIC) was founded in 2003 and has worked in Nicaragua since its founding.  PIC also began work in Costa Rica in 2002. Our purpose is to partner US based churches with Christian churches in Nicaragua and Costa Rica, sending mission teams from these US churches for long-term, effective partnership. These mission teams focus on evangelism, teaching, and strengthening the local church in Central America

Position Overview
The Executive Director serves as the primary leader, administrator, and visionary representative of the ministry in the United States and Central America. The Executive Director provides strategic direction and servant leadership to fulfill PIC’s mission under the guidance of the Board of Directors. As the sole full-time U.S.-based employee, the Executive Director is the primary liaison to the pastors and ministry partners in Central America and our U.S. based partners, cultivating these vital partnerships, while also managing fundraising efforts, financial and personnel oversight. The role of PIC Executive Director requires a hands-on, self-motivated leader who is called to advance God’s kingdom through dedicated service and administrative excellence.

 

Key Roles & Responsibilities
1. Ministry Leadership and Board Liaison
Ministry Vision: In service to God and under the direction of the Board of Directors (BOD), the Executive Director is to maintain the ministry’s strategic direction and ensure all programs and ministries align with the mission of Partners in Christ.
Board Directives: The Executive Director is to maintain transparent communication with the BOD regarding operational and financial health, assisting in policy development and long-term planning.
Update ministry events monthly to the Board of Directors.
Maintain communication with the Chairperson of the BOD.
Maintain compliance with the PIC bylaws.
Field Management: The Executive Director is the primary liaison and direct hands-on manager for the National Directors in Central America.
Organizational Compliance: The Executive Director ensures the organization maintains its legal and 501(c)(3) status, managing all annual state and IRS reporting requirements.
Versatility: The Executive Director will attend to all the varied responsibilities of the ministry.

2. U.S. Based Partners & Mission Team Support
Partnership Development: The Executive Director will identify and engage potential new U.S. partners through introductory phone calls, in-person meetings, and follow-up emails.
Maintaining Existing Partnerships: The Executive Director will be responsible for maintaining healthy and active partnerships with our U.S. partners (churches, organizations, or individuals) with regular contact through in-person meetings, telephone and email communications.

Participation in Mission Conferences: The Executive Director will promote the ministry by attending mission conferences.
Short-Term Mission Teams Facilitation: The Executive Director is responsible for overseeing ALL planning and logistics for groups serving with PIC. This generally includes, but is not limited to;
A personal visit to the partner church, often addressing and encouraging the church congregation,
Conduct team leader orientation and training;
Oversee participant registrations;
Book and coordinate flight contracts and group travel insurance;
See that lodging and transportation arrangements are made,
Ensure that qualified translators are hired,
Plan mission trip itineraries with the National Directors for each team, and confirm final coordination and approval of plans with the National Director, team leader, and international church leadership.
Follow up after each mission trip with team leaders and the National Director, and debrief the Board of Directors.
3.  Responsibilities in Mission Countries
Periodically meet with strategic partners, pastors, and missions leadership.
Regularly participate with mission partners while they are serving in Central America.
4.   Financial Management, Donations, and Operations
Financial Oversight: The Executive Director maintains communication with our bookkeeper and provides them with all pertinent information and receipts required for documentation to ensure correct entries and accountability. See that the primary bookkeeping is completed each month correctly.  Periodically review and maintain the Chart of Accounts, ensure that year-end financial reporting is completed, and manage banking accounts and deposits.
Funds Distribution: Facilitate the timely transfer of operational funds to National Directors to support field activities.

Donations: Receive, deposit, and manage donations to ensure all funds are distributed properly, and communicate appreciation to donors.
Design and implement fundraising initiatives to secure financial support for specific needs or long-term operational budgetary needs.
Donor Stewardship: Cultivate relationships with individual donors, partner churches, and foundations. Oversee contribution processing and the issuance of year-end tax receipts to donors.
Budgetary Oversight: Monitor projected spending against bank balances, presenting detailed financial reports from the bookkeeper to the Treasurer monthly.
Expenditures: The Executive Director is under the oversight of the Board of Directors for monetary expenditures.

4. Marketing and Promotion
Website Management: Maintain and update the ministry website, ensuring domain registrations and content are kept current. Also making sure all associated fees are paid each year.
Social Media Engagement: Consistent management of social platforms to highlight the eternal impact of God’s work through PIC, fostering increased enthusiasm and organizational interest.
Develop Resources: Promote PIC missions and ministries through social media and marketing outlets.

5. Fundraising & Donor Relations
Development Strategy: Design and implement fundraising initiatives to secure financial support for specific needs and long-term operational budget needs.
Donor Stewardship: Cultivate relationships with individual donors, partner churches, and foundations. Oversee contribution processing and the issuance of year-end tax receipts to donors.

 

Qualifications & Skills of the Executive Director
Christian Commitment: The Executive Director must have a vibrant personal relationship with Jesus Christ and a life that reflects the values of the Gospel.
Church Member: Must be an active member of a local evangelical church.
Heart for Ministry: Must have a deep spiritual commitment and calling to the mission and values of Partners In Christ.
Cross-Cultural Competency: Experience working with Latin American cultures; bilingual proficiency (English/Spanish) is highly preferred.
Skillset Versatility: Proven experience in a broad mix of administration, ministry awareness, management, and logistical planning.
Self-Starter: Exceptional ability to work independently, multitask, and self-motivate without a physical office environment.
Travel: Willingness and ability to travel internationally to visit ministry sites, as well as domestic travel for partnership development and church networking.

For more information, please contact Garland at 865-898-2501