Executive Assistant to the International Director

Position Posting: Executive Assistant to the International Director 
Location: Approved Remote Location 
Type of Role: Part-time; Hourly/non-exempt – 20 hours/week 
Date: May 2024 
 
About TEAM: TEAM – The Evangelical Alliance Mission is a global Christian ministry organization founded in 1890 that partners with churches to equip and send global workers who make disciples of Jesus Christ among the nations. TEAM is both an equal opportunity employer and a faith-based religious organization. For this reason, TEAM hires only candidates who wholeheartedly and without reservation agree with and live according to  TEAM’s Statement of Faith. TEAM staff thoroughly embrace the purpose, vision, beliefs, and values of TEAM. 
 
About the Role:   
The Executive Assistant to the International Director serves as a liaison between other stakeholders of the organization handling administrative tasks, finding solutions, and coordinating schedules and pertinent information.  Stakeholders may include and are not limited to the board of directors, staff, other departments, global workers, association partners, and outside vendors. 
 
Key Responsibilities include but are not limited to: 
-Assist the International Director (ID) by managing and maintaining calendars, appointments, travel arrangements, and expense reports 
-Manage the agendas, meeting materials, and meeting notes for Senior Leadership Team and Global Leadership Group meetings 
-Conserve the ID’s time by reading and routing email correspondence according to the level of priority as requested 
-Increase the ID’s efficiency by drafting emails, documents, and professional social media updates on his behalf as requested 
-Work efficiently and proactively to handle multiple assignments simultaneously and meet deadlines as requested 
-Participate in regularly scheduled meetings and prayer times  
-Serve on internal task forces or committees as requested 
-Coordinate details (meeting facilities, travel arrangements, agendas, etc.) for meetings of the board of directors and the Senior Leadership Team. 
-Manage board software to include all meeting pre-reads, agenda, minutes, board, and committee rosters  
-Schedule meetings, as requested, for committees of the board of directors  
-Assist the board of directors, chairman of the board, and executive committee as requested 
 
Qualifications of the Role: 
-Spiritually mature with a growing relationship with Jesus Christ 
-Familiarity with and commitment to the global mission of the church 
-Team player with a positive attitude, passionate about serving God and others 
-Excellent computer skills and highly proficient in Microsoft Office Suite 
-Professional written and oral communication skills 
-Experience working as an executive assistant; Experience in the customer relations field preferred 
-Energized by complex tasks and problem-solving; Experience working in deadline-driven environments 
-Able to easily maintain confidentiality and prudence in communication with a high level of integrity 
-A self-starter who has a track record of successful planning, execution, and follow-through  
-Relational ability balanced by capacity and appreciation for detailed administrative work 
-Excellent time management skills; Ability to multitask, prioritize tasks, and move from one task to another quickly 
-Dependable and able to handle routine daily tasks 
-Experience navigating Salesforce or comparable customer relations management technology preferred 
-Demonstrate an attitude of love, compassion, and respect to the employees, global workers, and partner organizations that we serve 
-Be a learner, prone to collaboration and flexibility 
-Availability to work outside of regular business hours on occasion 
-Travel is required as follows: Must be able for overnight travel within and outside of the US (up to 20 days per year) to attend board, senior leadership and/or staff meetings as needed. 
 
 
  
Disclaimer: The information in this document indicates the general nature and level of work to be performed. It is not designed to contain or be interpreted as totally comprehensive of every job duty, responsibility, or qualification required by an employee assigned to this position. An employee may be required to perform other assignments not listed here.