Short Term Coordinator

Classification: Full Time, Monday-Friday, 40hrs/week FSLA Overtime Classification: Exempt from overtime

The Short Term Coordinator manages all aspects of the Africa Inland Mission (AIM) US short-term mission program as outlined below.

Job Responsibilities

Program Development

·         In collaboration with the AIM International Short Term Program Director and receiving region personnel, find, create, and encourage short-term mission opportunities within the various AIM ministries.

·         Ensure the AIM Short Term program aligns with the vision and objectives of AIM’s International Short Term Program, the policies of AIM US, and the seven short-term mission Standards of Excellence.

Moblization

·         Keep AIM US Mobilization Coordinator apprised of short-term opportunities and urgent field needs.

Work with Communications Department and Mobilization Coordinator to create a short-term program marketing focus and media plan for each recruiting season.

Vetting

·         Ensure the timely and thorough review of applications and references

·         Interview all candidates as part of the appointment process.

·         Bring recommendations for qualified candidates to the Personnel Officers Committee for appointment.

·         Make the final decision on the acceptance of short-term candidates into AIM membership.

Training

Develop relevant short-term mission training content and manage online, print and live delivery methods.
Keep up on mission trends and issues and how they may affect the AIM short-term mission program.

Sending

·         Research and confirm mission placements with receiving regional personnel and short- term members.

·         In collaboration with receiving regions, establish budgets for each assignment

·         Provide Partnership Development training and support.

·         Ensure all logistical needs are met, (flights, visa and immunizations) and all required paperwork has been received.

·         Ensure debrief interviews are conducted and challenge fruitful returnees to consider long-term opportunities within the mission.

·         Provide compassionate and timely member care as needed, paying special attention to emergency or traumatic incidents.

Systems and Administration

·         Update and maintain workflows and appointee checklists in the AIM Member Management Platform (MMP)

·         Ensure the short-term member data in the US Member Database (MPS) is accurate and updated in a timely manner.

·         Revise and update US MR Short term policies and procedures as needed.

·         Serve as a member of the AIM US Personnel Officers Committee and participate in the AIM International Personnel Officers Community of Practice meetings.

·         Participate in all required office activities such as daily prayer times, Day of Prayer, quarterly staff meetings, and weekly department meetings.

·         Provide training and direction for the AIM US Short Term Assistant

·         Other duties as directed by the Candidate Director.

Partnerships

·         Work with AIM University Partners to provide short-term internship opportunities for their students that meet university and AIM requirements.

·         Provide on-field and diaspora mission experiences for the students of our mission training organization partners.

Job Qualifications:

·         Understand and enjoy working with young adults

·         Discernment

·         Strong communication skills

·         Mentoring and/or coaching skills

·         Strong organization skills

·         Collaborate well with others

·         Ability to travel both domestically and internationally

·         Understand God’s global purpose for missions

·         Previous short or full term mission experience preferred

Directly Reports to:    Candidate Director

Direct Report:              Short Term Assistant

Interested candidates should send a resume to Tim Reber at candidatedirector.us@aimint.org.