Sponsor-Exhibitor Helps

Thank you for partnering with us for the Mission Leaders Conference 2026. Your investment plays a vital role in making this gathering possible, and we’re grateful for the expertise, products, and services you bring to support the Great Commission ministries we serve. Your presence truly strengthens this community.

To ensure your preparation, setup, and on‑site experience are smooth and stress‑free, please take a moment to review the following information carefully.

Exhibitor Portal

Each exhibiting organization must designate at least one Admin who is responsible for completing all tasks assigned in the Exhibitor Portal. This Admin is also accountable for ensuring that every team member is informed of the guidelines and details provided on this page.

Conference Schedule

A more detailed schedule will be in the conference program which you’ll receive upon arrival. The conference app will be released before the conference and will provide easy access to the schedule and other useful information.

Hotel Venue

The Mission Leaders Conference will be held at Caribe Royale, 8101 World Center Drive, Orlando, Florida.

Be sure to reserve your hotel room. The Conference Group Rate of $169/night (plus tax) is available until 11:59 p.m. on Wednesday, August 19, or earlier if the room block sells out. This rate is valid for three days before and three days after the conference.

To receive the best rate—along with waived resort fees and complimentary self‑parking—please book your room using the Missio Nexus online booking link below.

Housing Scam Alert
The Caribe Royale is the only approved, official housing vendor for the Mission Leaders Conference. We understand that unauthorized housing companies may contact you and advertise cheaper rates or may imply or claim an affiliation with the event. Unfortunately, some past attendees have fallen prey to these companies and were unable to recuperate the money they spent on rooms that did not exist. If you are contacted by any company, email us Event at MissioNexus.org.

Book Your Room Now

Hotel check-in is at 4:00 PM. Check-out is at 11:00 AM. 

Exhibit Hall Location and Set-up

The Exhibit Hall is in Palms III Ballroom in the Conference Center. (The keynote sessions and general dining will be next door in Palms I/II.) Your organization’s name will be displayed on a 7”x44” sign at your booth as a place holder. If you ship your items via the conference decorator, GEMS, it will be delivered to your booth prior to set-up time. Whether you are bringing your own exhibit materials or using GEMS, each exhibitor must unpack their own supplies.

If you are bringing limited items, you may hand carry those into the Conference Center. Otherwise, you are best off using the Palms Loading Dock – see graphic below – on the back side of the Conference Center which is close to the Exhibit Hall. If you are using the Exhibitor Dock, please plan to arrive between 3:30 and 6:30pm on Tuesday which is when the dock will be available.

General Information, Rules, and Regulations for Exhibitors

General Information for Exhibitors can also be found in the Exhibitor Portal. One authorized person from each ministry must sign and return form. It can also be found here.

Exhibit Booth

A 6’ skirted table, 2 chairs, and a wastebasket will be in your 8’ (deep) x 10’(wide) pipe & drape booth. Plan for your entire exhibit to fit within your allotted booth with no spillage into the aisle or disrupting line of sight to neighboring booths. You may place a display or banner on your table, but the combined height of table and display/banner may not exceed 8′ high unless you choose a booth against a wall. Take care that the sides of your booth/display do not restrict line of sight for the neighbors to your right and/or left. 

Exhibitor Check-in and Booth Set-up Hours

• Tuesday | September 22 | 3:30pm – 6:30pm 
• Wednesday | September 23 | 8:00am – 10:00am

Conference check-in for exhibitors is at the Exhibitor Help desk at the entrance of the Exhibit Hall (not at attendee check-in at the Information Desk). There you will receive the appropriate name badge and conference information.  Even if you have your own name badge, for security and identification purposes, all exhibitor reps must wear the conference name badge.  

Your booth must be completely set-up by the time the Exhibit Hall opens at 10:00am on Wednesday, September 23.

Exhibit Hall Hours

Exhibitors are expected to be at your booth during the official open hours posted below. Refreshment breaks will be in the Exhibit Hall when the largest concentration of attenders will be present. The break tables will be set up prior to the scheduled break time, but exhibitors are requested to wait until attendees have been through the line. Though attendees may browse during hours other than those posted, you are only obligated to be at your booth during “Open” hours. The Exhibit Hall will be closed for dinner from 5:30pm – 8:00pm.

• Wednesday, September 23 | 10:00am – 5:30pm | 8:00pm-9:00pm | Breaks at 3:00pm, 8:00pm
• Thursday, September 24 | 9:30am – 5:30pm | 8:00pm-9:00pm | Breaks at 9:45am, 3:00pm, 8:00pm
• Friday, September 25 | 8:00 – 11:00am | Break at 10:15am

LeadCapture

This year, we are giving you the opportunity to use LeadCapture should you want. For those who are unfamiliar with it, Cvent LeadCapture allows exhibitors and sponsors to qualify, rate, and take notes on each attendee lead with just a quick scan of a business card or name badge. Help them prove impact and quickly gather leads with a single, consistent application at your event.

For more information on LeadCapture and to purchase a license(s), see the task in the Exhibitor Portal.

Security

Although there is general hotel security, neither the Caribe Royale nor Missio Nexus is responsible for items left at your booth. When not at your booth, it is recommended you cover your table with a cloth that you supply. If you have concerns, take valuables with you.

Decorator/Shipping

GEMS Exposition is the conference decorator and drayage company. Your contact information will be sent to Genesis, and they will be in touch early summer. Full information about their products and services will be found in their Exhibitor Manual. If you do not need electrical or Wi-Fi, and you do not want to rent items or ship through Genesis, you do not need to set up an account with them unlike what is stated in the Exhibitor Portal. Do keep in mind that their shipping rates are better than UPS and they will deliver your items to your booth. If you do not hear from them, you can also reach out to them.

Conference Bookstore

This year we will have an online Conference Bookstore. If your book is available on Amazon, and you can provide a hard copy of the book for display, we are happy to add your book to our bookstore. To purchase books, attendees will scan a QR code that will take them to the item for purchase on Amazon. If you have a book you would like to sell, please complete and submit this form. Space is limited.

Exhibitors may not distribute literature or other promotional materials outside of your booth unless it is part of a sponsorship and then only in the designated room(s) and time(s) of your sponsorship.

Tear-Down

Your display booth is to remain fully intact until the break ends at 11:00am on Friday, September 26. Exhibitor tear down is from 11:00am to 1:30pm. GEMS will begin tearing down from 11:30pm to 5:00pm.

Electricity and/or Internet

There is conference-wide Internet but if you want to ensure a strong Wi-Fi signal for your booth, you may want to order Internet. If you require electricity and/or boosted internet, that information will be available in the Exhibitor Manual. 

Conference App

It is crucial that you visit the Exhibitor Portal and complete the tasks assigned there. The Mission Leaders Conference App will go live a week or two prior to the conference and will provide information about the conference programming, hotel map, session descriptions, speaker information, and attendees. The information you provide in your Exhibitor Profile will be available in the conference App. Missio Nexus’ policy is that the attendee list is not to be used for mass communication, but to help contact 1) someone you already know/with whom you have an account or 2) someone you want to connect with during the conference and who has agreed to receive your communication. Thank you for respecting this policy.

Protection of Hotel and Decorator Property

Exhibitors may not tape, paste, thumbtack, nail or otherwise affix signs or posters to the hotel walls or booth draping. If any signs or posters are leaned on the walls, they must be properly padded so as not to cause damage. If any damage is caused to the hotel or draping, accidentally or otherwise, the exhibitor will be billed for the full cost. You may hang signs or banners at the back of the booth by using your own “S” hooks that hang on the horizontal pipe. Easels, bulletin boards, and other products may be rented from Alliance.

Deadlines

August 6: Sign Exhibitor Contract found at the end of the General Information, Rules, and Guidelines document linked above and in the Exhibitor portal.

August 6: Print Program Ad due – if included in your Sponsorship

August 20: PowerPoint Slide for Keynote session due – if included in your Sponsorship

August 19: Hotel group rate ends (or sooner if the group-rate block is sold out)