Administrative Assistant for Asia

Website International Ministries

On earth as it is in heaven -Matthew 6:10

Title: Global Mission Team Administrative Assistant for Asia

Employment type: Full time, Non-Exempt, Hybrid

Location: King of Prussia, Pennsylvania

POSITION OVERVIEW
The Global Mission Team (GMT) Administrative Assistant for Asia is responsible for providing support to Area Directors (ADs). ADs are responsible for managing personnel and partnerships in Asia, as well as International Ministries’ (IM) team of Global consultants, connecting all these personnel and partners effectively with IM, as a whole, and with partners in the U.S. and Puerto Rico. This position is expected to be onsite a minimum of once a week with more frequency for special events.

RESPONSIBILITIES
·         Handle daily communications (email, text, voice) with personnel and partners.

·         Monitor and follow up on all key personnel- and partnership-related tasks and processes.

·         Facilitate excellent working relationships between the AD and personnel, partners, other IM teams and donors.

·         Make necessary travel arrangements for the AD.

·         Coordinate activities related to global servant debriefings at the home office.

·         Assist the AD with budget development, fund releases and financial tracking for the region and Global Consultant personnel, partners, and projects.

·         Respond to requests from Mission Partnership Team members as they support the region and Global Consultant personnel.

·         Plan housing and cultural experiences for international leaders and other visitors hosted by the AD.

·         Manage multiple priorities while giving top priority to facilitating real-time communication between the AD and global personnel, other IM teams and international and domestic partners.

·         Represent the AD when the AD is unavailable.

·         Perform on job-sharing teams, i.e. Mail Opening, Front Desk Reception, Kitchen clean-up, etc.

·         Carry out other duties as requested by the AD and other IM staff, i.e. participate on committees, provide support/training other administrative assistants.

·         Facilitate registration for conferences and special events.

·         Collaborate with Mission Advancement Team on communications, marketing and events communication for personnel, partners, and projects.

QUALIFICATIONS AND EXPERIENCE
Education, License, Certification

·         Associate or bachelor’s Degree, preferred.

·         Minimum four years of administrative experience with strong competency in Microsoft Office, Adobe, social media, and finance platforms (NetSuite)

·         Ability to work independently with flexibility and willingness to identify problems and demonstrate collaborative problem-solving skills.

·         Knowledge of basic finance and accounting

·         Willingness to work in a multi-cultural and cross-cultural setting.

·         Excellent interpersonal, written, and verbal communication and diplomacy skills

·         Demonstrated ability to communicate cross-culturally with effectiveness.

·         Demonstrated ability to prioritize and manage multiple responsibilities.

·         Knowledge of IM, appreciation for American Baptist life and ministry, and membership in ABC church helpful but not required.

HOW TO APPLY
To apply, email HR@internationalministries.org. Identify the position title and where you learned of the vacancy in the subject line. Attach a current resume and any supporting documentation for further evaluation of qualifications and experience. Thank you in advance for your interest in joining IM’s mission.

International Ministries is an EEO employer and provides a comprehensive and flexible benefit package. A detailed description of this position is available upon request.

To apply for this job email your details to hr@internationalministries.org

To apply for this job email your details to hr@internationalministries.org

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International Ministries

On earth as it is in heaven -Matthew 6:10

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