Short-Term Missions Administrative Assistant

OVERVIEW The Short-Term Missions Administrative Assistant works alongside the Short-Term Missions Coordinator to oversee and execute the administrative, logistical, and pre-field preparation processes for individuals and teams participating in short-term mission trips. This role ensures that all pre-field requirements are completed accurately and on time prior to field arrival, serving as a primary administrative point of contact throughout the inquiry-to-departure pipeline. This is a ministerial role that may be full-time or part-time. Support-raising is required. The position has the ability to work remotely on a regular basis. KEY RESPONSIBILITIES

• Respond promptly, clearly, and appropriately to inquiries regarding short-term service opportunities with GFM
• Maintain consistent and timely communication with applicants throughout the entire inquiry, application, and pre-field preparation process
• Develop and maintain a strong working knowledge of GFM’s short-term missions pre-field process and clearly communicate expectations, timelines, and requirements
• Administer and track all pre-field logistics, including trip dates, deposits, final payments, housing/hotel arrangements, and required documentation
• Coordinate closely with the Short-Term Field Coordinator to distribute, track, and manage pre-field training materials and requirements
• Maintain accurate records and data within GFM’s internal systems related to short-term participants
• Provide administrative support to the broader Mobilization Department as needed
• Stay informed of current needs, opportunities, and priorities across Global Frontier Missions to support alignment and responsiveness