Administrative Assistant/Training and Resources

Website ABWE, Inc.

Job Summary/Primary Role:  The Administrative Assistant provides key logistical support to the Training and Resources Department.

Essential Functions and Responsibilities include but are not limited to:

  • Coordinates seminar teaching materials (for students, facilitators, and activities) for all training and onboarding events.
  • Sets up the training room for seminars, including display tables.
  • Coordinates logistics, teaching files, and needed supplies for onboarding and training events.
  • Maintains an orderly supply room, informing the Office Manager when orders need to be placed.
  • Facilitates various hosting needs as requested (meal planning, decorations, meetings, etc.).
  • Updates database with attendance information.
  • Assists in communication and necessary mailings for all onboarding and training events.
  • Attends onboarding and training events as needed.
  • Assists with book orders as needed.
  • Performs other duties or special projects as required or as assigned.

Qualifications:  Ability to pass background check and all necessary clearances as mandated by the Commonwealth of Pennsylvania.

Education:  High School diploma or equivalent.

Minimum Prior Experience Required: Previous experience in an administrative assistant role or similar, preferred.

Necessary Attributes:

  • Joy-filled personal faith rooted in Jesus Christ and a heart to serve.
  • Strong computer skills, including a working knowledge of Microsoft Office Suite.
  • Detail oriented and self-disciplined.
  • Maintains a high level of organization and time management skills.
  • Demonstrates consistent follow-through.
  • Effective relational and communication skills.
  • Able to maintain information and documents that are highly confidential in nature.
  • Self-motivated and takes initiative.
  • Effective problem-solving skills.

Christian Life: 
ABWE is a Christian organization, and it is necessary that employees possess and maintain a lifestyle that is above reproach. Employees are encouraged to participate in staff events including corporate and departmental prayer times and staff meetings and lunches.

All ABWE employees must:

  • Be a believer in the Lord Jesus Christ and able to articulate a personal testimony of salvation.
  • Be walking in Christ-like obedience to Biblical standards in ways that evidence a transforming relationship with Jesus Christ, particularly as outlined in ABWE’s Christian Code of Conduct.
  • Be a current and active member and/or regular attendee of a like-minded local church that aligns doctrinally with ABWE.
  • Be able to fully support ABWE’s mission, vision, core values, doctrinal statement, and ministry philosophy.
  • Be able to follow all guidelines set forth in the ABWE Policy Manual and IHQ Staff Handbook.

Physical Demands and Work Environment: The physical demands are minimal and typical of similar jobs in comparable organizations, including extended periods of time sitting at a desk. The work environment is representative and typical of similar jobs in comparable organizations. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception, and the ability to adjust focus. The employee will spend their time in an office environment with a moderate to high noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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